Data Management Policy
We hold data on individuals in the following circumstances.
- When constituents have contacted Chris over a particular policy issue or as a request for casework support.
- We hold copies of messages sent directly to Chris’s Parliamentary Email or office by members of the public who are not necessarily constituents but are raising particular policy issues.
If you have previously requested casework assistance from Chris or have approached him on a policy issue and do not wish any record to be held by us electronically, please let us know.
This data is held securely on the Parliamentary Servers, or in document storage arranged by the Parliamentary authorities and no data about individuals is made available to third parties. This is subject to a contract with the Parliamentary authorities, a copy of which is available on my website.
Our current policy is to retain data on constituents collected since Chris’s election in 2001, as it frequently allows us to respond better to people who have long term or recurring issues.
We also use a third party supplier, Mailchimp, to distribute local news updates to constituents. No information about the individual is used in this process, except for the use of their name and email address for the purposes of distributing the update.
We believe all those who receive these updates have expressed a willingness to do so, and this was verified prior to the introduction of the General Data Protection Regulation on 25th May 2018. However if at any stage you receive one of these updates and do not wish to do so, please email email@example.com and your name will be deleted from the list of recipients.
Chris’s office is registered for data protection purposes with the Information Commissioner.
How can I contact somebody about my privacy?
You can get in touch with our office by letter, email or telephone using the details below.
Please note that we will ask for identification should you choose to exercise any of the above rights in relation to personal data we hold.
Email address: firstname.lastname@example.org
Telephone Number: 01372 277066
Address: The House of Commons, Westminster, London, SW1A 0AA
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